Portfolio (and ePortfolio*)
Organizes teaching experience, coursework, skills, service, awards, activities and staff development.

The Advanced Solution for Recertification Management

WinOcular® Portfolio software is the innovative teaching career management solution that tracks, organizes and reports teaching experience, coursework, skills, service, awards, activities and staff development.

Portfolio is uniquely able to provide objective, accurate and updatable information about every teacher and assignment by consolidating a wide range of data into one convenient database.

Portfolio recognized as a Major solution for HQT Analysis by eSchool News!

eSchool News Highlights Portfolio as a solution for HQT analysis and management

States struggle with key NCLB mandate 'Highly qualified teacher' goal eludes all states, despite technology's help

By Michael Levin-Epstein

Consolidating Data Leads to Better Analysis

Portfolio is the perfect system to manage ongoing recertification. Portfolio improves every stage of your employee management process from tracking and managing certification renewals to identifying out-of-field and non-highly-qualified teachers.

To ensure that you have the latest, most accurate data available on your employees, Portfolio can import and consolidate data from your own business systems as well as your State Department of Education testing and certification systems. CCR can even assist with this data integration to ensure an optimal data management solution.

Much more than a data consolidation system.

The unique correlation technology makes it possible to intelligently analyze all the raw data by allowing you to organize, report and analyze assignment information in a manner never before available.

For example, you can import your States’ list of assignments and then correlate them to the appropriate Certifications and tests (Praxis, TExES, ICTS, CSET and National Board Certifications). These are then linked to NCLB Content Areas. The result – contextual information instead of raw data. You’ll know who’s certified, highly qualified and the subjects and content areas appropriate for each employee.

Best of all, you can use the integrated electronic records management technology to scan, import and documentation like transcripts, degrees, service records, professional and development documentation. It‘s an advanced solution to managing your HR records.

Create On-line Portfolios of Education, Experience and Skills

Portfolio organizes all teaching experience, coursework, skills, and relevant activities into the following categories:

• Teaching experience

• Education

• Transcripts

• Coursework

• Tests

• Certifications

• Activities

• Service

• Awards and scholarships

• Professional evaluations

• Performance reviews

• Staff development

• Other data as appropriate for employee management

Highly-Qualified Teacher (HQT) Analysis

Highly Qualified Teacher (HQT) analysis is a core functionality of the Portfolio software and it allows you to log the Highly-Qualified (HQ) status of every teacher in every assignment. For many employees, their HQ status has already been determined. In these cases you simply set the appropriate status in their NCLB profile. You can also import and attach all documentation used in the original evaluation. Should an employee wish to switch assignments, you’ll already have the information at your fingertips to determine if they are Highly Qualified for the new assignment – no more extensive paperwork!

Additionally Portfolio can automatically calculate HOUSSE (Highly Objective Uniform State Standards of Evaluation) scores for employees. The HOUSSE calculation is available on a state-by-state basis and will automatically calculate HQT status based on your States’ rubric for teaching and scholarship activities. Call CCR to see if your state has an automated HOUSSE calculation rubric module available.

Quick Summary of Functionality:

• Gathers and organizes the Employees’ information regarding teacher experience, education, coursework, activities, service, scholarship and evaluations

• Imports Certification, Testing, and Professional Development data from electronic sources wherever possible

• Scan, upload and store all documentation and evidence as electronic images

• Provides a verification process to ensure accuracy and full accountability

• Determines highly Qualified Status based on State tests and Certifications

• Tabulates the HOUSSE scores for all NCLB content areas

• HQT (Highly Qualified Teacher) Reports and Analysis for every State

• Provides accurate guidance as to how to most quickly achieve highly-qualified status

• Identifies Out-of-Field assignments quickly, making a Principals job easier

Upload or Scan Documents and Supporting Evidence:

• State Teaching Certificates

• State Subject Mastery Tests

• Transcripts

• Attendance Records

• Evaluations

•  ... Everything Appropriate!

All of the scoring, advanced rules, filters, and other processes necessary for determining your employees' scores are automatically managed by the WinOcular HOUSSE software.  Once the employee has provided supporting evidence for each activity, administrators (Principals, Local Review Teams, HR Office Personnel, etc.) verify and validate those activities to determine the final HOUSSE score. 

Defining the Most Direct Route to Becoming Highly Qualified

If the teachers’ score meets or exceeds your state’s HOUSSE requirements, the process is complete.  For those who do not achieve this score, the software provides clear guidance and a road map of activities to most efficiently attain Highly-Qualified status.

Immediate Out-of-Field Alerts Protect Principals and Schools

Because the WinOcular HOUSSE software is aware of the current teaching assignments, it can instantly flag teachers who may be teaching Out-of-Field, who may not have an appropriate certificate or who is not Highly Qualified in the one or more of their Assignments.

There is no faster or more effective way to establish the Highly-Qualified status of your veteran teachers than the WinOcular HOUSSE Employee Portfolio and Evaluation Software.

*Eportfolio is available through our Business Partner, School Innovations & Advocacy.  (California)