In their Own Words....

Substitute Services Success with WinOcular

Fulton County Schools, GA
September, 2003

From:

Linda Coffey

Personnel Specialist

Substitute Services

Fulton County Schools

Atlanta, GA

The office of Substitute Services processes substitute applications after they are received from the Application Processing office.  After reviewing these files, applicants are selected for employment and training.  Because the WinOcular online application process is so efficient and time-saving, we are able to employ, train and place substitutes in the classroom at a much greater rate than when we used the traditional “paper processing” method. 

Our applicants are elated that they are able to access the application easily and complete the process in a matter of minutes instead of a matter of weeks. 

We begin our substitute training workshops in July and continue throughout the year in an effort to staff our schools with well-trained, dependable substitute teachers.  The WinOcular online application process and accessibility to applicant’s files has greatly assisted in this effort.  Once an applicant’s information has been scanned into WinOcular, we are able to view the information and determine if the applicant is eligible for employment.  Since July 15, 2003, we have received a total of 505 completed applications from the Application Processing Office, have employed 112 of these applicants and have approximately 300 applicants scheduled for training in September, October and November. 

The online application process has also saved time by eliminating the necessity to manually take names and addresses of prospective applicants and forward them to the Application Processing Office as we did previously when the applications were mailed. 

In a large metropolitan area such as Atlanta, we compete with other school systems for the best and highest qualified substitute applicants.  WinOcular give us a huge advantage by enabling us to process the applicant’s information efficiently and timely and allows us to employ and train these substitute much faster than ever before!