Case Study: Loudoun County

Loudoun County Public Schools
Leesburg, VA
Size:  2868 employees, 2191 teachers, 56 schools, 34,000 students
Contact: Mr. Matthew Britt

Installation Date: February, 1998
Equipment: Purchased software and scanners from CCR.
 
Loudoun County Public Schools uses the following WinOcular software applications with a WinOcular 50 User License.  Hardware includes file server / database server with Windows 2000, a CD-ROM Server.

WinOcular Modules Installed:
Certified & Classified Applicant Tracking
Online Employment Applications for all positions
Principal & Administrator Inquiry of Applicant Information via the Internet
Human Resources / Employee Records Management
Internet Job Postings with Automatic Posting Document Distribution
Interface with eSchools EIS System for Application Status Inquiry
Interface with Fingerprint System
Terminated Employees Document Management
CD-ROM Jukebox Server Software
Archiving Software

Description:
All applicants apply for jobs via the Internet which feeds the Applicant Tracking modules and Microsoft SQL Server database.  As the Personnel office receives other required documents, they are scanned making both images and online application forms available to Principals and Administrators via our Internet Inquiry module.  As applicants complete their electronic screening process, their Gallup ATS scores are downloaded into the database making them available for Principal and Administrator viewing.  As applicants supply their required documents and complete the screen process, their status is updated in an eSchools EIS system, allowing applicant to find out the status of their application.  When an applicant is offered a job, their demographic information is electronically sent to a finger printing system to streamline the hiring process.           
As applicant become employees, all employment paperwork is scanned and maintained within the Human Resources Records Management system.